Eldovian Simplify — Clinician Reference Manual
Official User Guide • Release 2.4 • Clinical AI Documentation Engine
Eldovian Simplify Reference Guide
The complete guide to real-time AI clinical scribing, Indian multilingual transcription, the 4 clinical note architectures, and zero-audio data privacy compliant with India's DPDP Act 2023.
1. Overview & Core Mission
Eliminating physician burnout and pajama charting with conversational AI
Eldovian Simplify is a web-based, clinical-grade Real-Time AI Medical Scribe. While doctors converse naturally with patients during outpatient consultations or inpatient hospital rounds, Simplify passively listens, parses medical terminology, discards conversational filler, and drafts comprehensive clinical documentation in seconds.
Voice Listening
No rigid dictation commands ("period", "next line") required. Talk naturally in English, Hindi, Hinglish, or regional languages.
Zero Audio Storage
Audio is processed in volatile server RAM only. Once the note compiles, the raw audio buffer is permanently purged under the DPDP Act 2023.
EHR Interoperability
One-click SSO bridge connects to Eldovian Desk EMR, universal clipboard formatting, and official clinic-branded PDF exports.
2. Free Sign-Up Walkthrough
Quick 2-minute registration without credit card commitment
Practicing clinicians and clinic administrators can register for an unblocked free trial. Below is the exact step-by-step breakdown of the registration form fields:
Doctor Profile & Password
- • Full Name: Doctor's full professional name (e.g., Dr. Ananya Iyer).
- • Work Email: Verification link will be dispatched here.
- • Mobile Phone: 10-digit Indian mobile number (optional).
- • Secure Password: Must meet 8+ characters, one uppercase letter, one digit, and one special character.
Specialty & Medical Credentials
- • Primary Specialty: Choose from 24+ medical specialties (General Medicine, Cardiology, Pediatrics, Orthopedics, ENT, Psychiatry, etc.).
- • License Number: State Medical Council registration number (optional).
- • ABDM HPR ID: Healthcare Professional Registry ID under Ayushman Bharat Digital Mission (optional).
Practice & Establishment Details
- • Clinic / Practice Name: Name of your clinic, polyclinic, or hospital.
- • Address: Street address (Line 1 & optional Line 2).
- • City, State & Pincode: Pre-mapped dropdowns for Indian states and tier-1/2 cities.
- • ABDM HFR ID: Health Facility Registry ID (optional).
DPDP Consent & Instant Activation
- • DPDP Fiduciary Checkbox: Acknowledges your role as Data Fiduciary and Eldovian as Data Processor under Indian data protection law.
- • Instant Email Confirmation: Click the verification link in your inbox to automatically authenticate into the dashboard.
3. Navigating the Clinical Workspace
Intuitive sidebar navigation optimized for clinical touchscreens and desktop workstations
| Sidebar Item | Route | Clinical Purpose |
|---|---|---|
| Consultation | /dashboard/consultation | Live recording canvas for OPD visits and inpatient rounds with waveform visualizer and note editor. |
| Staff Meetings | /dashboard/meetings | Ad-hoc & scheduled clinical department meetings, tab/window audio sharing, and automated Minutes of Meeting (MOM). |
| Clinical Notes | /dashboard/notes | Searchable historical archive of all finalized consultation summaries filterable by date, patient MRN, and note format. |
| Custom Templates | /dashboard/customize | Specialty-specific note architectures, custom prompt instructions, and physical examination checklists. |
| Settings | /dashboard/settings | Doctor profile details, clinic branding, audio microphone device selection, and account security. |
4. Running an AI Consultation
From patient check-in to finalized EHR documentation in 4 simple steps
Clinic / Bedside Consults
Place your laptop, phone, or wireless microphone between you and the patient. Converse normally. Simplify picks up both voices and isolates medical observations.
Zoom / Meet / EHR Video Calls
Toggle to Virtual Mode. Your browser prompts you to select the teleconsultation tab or window to capture computer audio, mixed live with your microphone.
Patient Identification & Silent MRN Generation
Enter the patient's name, age, and gender. If your clinic does not supply an MRN, Simplify automatically generates an ID (e.g. MRN-48201) so records remain strictly bound without phantom data leaks.
Microphone Recording & Safety Controls
Press the red microphone button to begin. Use Pause / Resume if the consult is interrupted. If the session was started by mistake, click the Discard (Trash Bin) icon to open the custom confirmation modal and erase all buffers safely.
AI Clinical Structuring & Pharmacological Recognition
Click "Stop & Generate Note". In under 5 seconds, Google Gemini medical intelligence structures the transcript into clinical headings with suggested ICD-10 diagnostic codes and Indian pharmaceutical dosages (e.g. Dolo-650, Pan-D, Augmentin).
Live In-Place Review & One-Click Export
Edit any field directly on the rendered clinical card without tab-switching. Click "Export to EHR" to beam the note into Eldovian Desk, or use "Copy to Clipboard" to paste into Epic, Cerner, or external hospital portals.
5. The 4 Clinical Note Architectures
Select an architecture below to preview its clinical layout and sections
Chief complaint, History of Present Illness (HPI), reported pain scale, symptoms timeline, and patient's subjective narrative.
Vital signs (BP, Pulse, SpO2, Temp), systemic physical examination findings, bedside auscultation, and reviewed labs.
Primary diagnosis, differential diagnoses, ICD-10 diagnostic codes, and clinical reasoning.
Pharmacological prescriptions with dosage and frequency (OD, BD, TDS), lab orders, diet recommendations, and follow-up timeline.
S: Subjective symptoms • O: Objective vitals/exam • A: Diagnosis & ICD-10 • P: Pharmacological & follow-up plan
B: Observed behavior • I: Clinical interventions • R: Patient response • P: Goals & therapy plan
D: Data (symptoms/vitals) • A: Assessment & progress • P: Treatment & care plan
Reason: Referral question • Findings: Specialist exam • Recommendations: Interventions • Plan: Coordination
6. Staff & Administrative Meetings
Automated Minutes of Meeting (MOM), Key Decisions, and Action Items
Clinics and hospital departments frequently hold Morbidity & Mortality (M&M) reviews, clinical governance boards, and staff operational meetings. Simplify’s Meetings Module (/dashboard/meetings) handles these automatically:
In-Person & Virtual Meetings
Record physical conference room discussions or capture Zoom/Meet/Teams calls via system audio sharing.
Discard with Modal Protection
Dedicated Discard button next to Pause/Resume triggers a confirmation dialog to safely cancel accidental recordings without leaving residual traces.
Automated MOM & Action Items
Generates an Executive Summary, Key Topics Discussed, and specific Action Items with assigned owners and deadlines.
7. Data Privacy & Zero-Audio Storage
Strict compliance under India's Digital Personal Data Protection (DPDP) Act 2023
All database instances and application infrastructure reside within sovereign Indian borders at AWS Mumbai (ap-south-1).
Demographic fields (name, phone, medical history) are stored with application-layer encryption, unreadable without clinical auth keys.
8. Frequently Asked Questions
Quick answers to common clinician questions and setup tips
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